Difference between revisions of "Front office"
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| − | =FRONT OFFICE CASHBOOK= | + | ==FRONT OFFICE CASHBOOK== |
| − | The Front Office System is a cashbook system that incorporates online payments, | + | The Front Office System is a cashbook system that incorporates online payments, Receipting and bank reconciliation. |
| − | Receipting and bank reconciliation. This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims | + | This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims |
[[File:Folinks.png|200px|thumb|center|Front Office Links]] | [[File:Folinks.png|200px|thumb|center|Front Office Links]] | ||
| − | RECEIPTS | + | ===RECEIPTS=== |
| − | a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options: | + | * a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options: |
| − | i. Issue New Receipt | + | * i. Issue New Receipt |
| − | ii. Issue Cash Call Receipt | + | * ii. Issue Cash Call Receipt |
| − | iii. Issue Receipt to Knock off Credit | + | * iii. Issue Receipt to Knock off Credit |
| − | iv. Existing Receipts listing | + | * iv. Existing Receipts listing |
Figure 9 Receipts page | Figure 9 Receipts page | ||
| − | b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal. | + | * b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal. |
Figure 10 Receipt Details page | Figure 10 Receipt Details page | ||
| − | c) Click on the Issue New Receipt button to generate a new receipt. | + | * c) Click on the Issue New Receipt button to generate a new receipt. |
Figure 11 Receipt buttons | Figure 11 Receipt buttons | ||
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| − | d) Fill in the required receipt details as shown below and press the save button to submit details. | + | * d) Fill in the required receipt details as shown below and press the save button to submit details. |
Figure 12 New Receipt screen | Figure 12 New Receipt screen | ||
| − | e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting. This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account. | + | * e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting. This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account. |
Figure 13 Premium Receipt creation | Figure 13 Premium Receipt creation | ||
| − | f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below. | + | * f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below. |
Figure 14 Cash Call Receipt | Figure 14 Cash Call Receipt | ||
| − | + | * g) Click Issue Receipt to Knock off Credit button to open the screen below | |
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| − | g) Click Issue Receipt to Knock off Credit button to open the screen below | ||
Figure 15 Issue receipt to knock off credit screen | Figure 15 Issue receipt to knock off credit screen | ||
| − | + | ===PAYMENTS=== | |
| − | + | * a) Click payments link to access the payments page as shown below with the following options: | |
| − | + | * i. Un-posted Requisitions | |
| − | + | * ii. Multi-Requisition Voucher | |
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| − | PAYMENTS | ||
| − | a) Click payments link to access the payments page as shown below with the following options: | ||
| − | i. Un-posted Requisitions | ||
| − | ii. Multi-Requisition Voucher | ||
Figure 16 Payments page | Figure 16 Payments page | ||
| − | b) Click on a payment entry to access the payment voucher details. | + | * b) Click on a payment entry to access the payment voucher details. |
Figure 17 Payment voucher details | Figure 17 Payment voucher details | ||
| − | c) Click Unposted Requisitions button to create a new requisition. This open the page below with New Requisition button. | + | * c) Click Unposted Requisitions button to create a new requisition. This open the page below with New Requisition button. |
Figure 18 Unposted Requisitions | Figure 18 Unposted Requisitions | ||
| − | d) Click on a requisition entry to display the requisition details | + | * d) Click on a requisition entry to display the requisition details |
Figure 19 Requisition details | Figure 19 Requisition details | ||
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| − | e) Click the New Requisition button to open the requisition screen below. | + | * e) Click the New Requisition button to open the requisition screen below. |
Figure 20 New Requisition screen | Figure 20 New Requisition screen | ||
| − | f) After a requisition is saved successfully, further action can be processed as below | + | * f) After a requisition is saved successfully, further action can be processed as below |
| − | i. Cancel requisition | + | * i. Cancel requisition |
| − | ii. Amend requisition | + | * ii. Amend requisition |
| − | iii. Add requisition documents | + | * iii. Add requisition documents |
| − | iv. Authorize payment | + | * iv. Authorize payment |
| − | v. Approve requisition | + | * v. Approve requisition |
| − | vi. Post Payment voucher | + | * vi. Post Payment voucher |
Figure 21 Requisition Actions | Figure 21 Requisition Actions | ||
| − | COMMISSIONS | + | ===COMMISSIONS=== |
| − | a) Click on the Commissions link to access commissions processing page as shown below with the following options | + | * a) Click on the Commissions link to access commissions processing page as shown below with the following options |
Generate commissions | Generate commissions | ||
Generate commission Batches & Requisition | Generate commission Batches & Requisition | ||
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Figure 22 Commissions Processing | Figure 22 Commissions Processing | ||
| − | b) Click on Generate Commissions button to select commission processing period. Input the required Year and Month then press Generate button. | + | * b) Click on Generate Commissions button to select commission processing period. Input the required Year and Month then press Generate button. |
Figure 23 Commission processing period | Figure 23 Commission processing period | ||
| − | c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch | + | * c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch |
Figure 24 Generate Commission Batches | Figure 24 Generate Commission Batches | ||
| − | d) Select Generate Per Branch, Agent or All. This allows to group and mark items to be paid or not to be paid. | + | * d) Select Generate Per Branch, Agent or All. This allows to group and mark items to be paid or not to be paid. |
| − | BANKING | + | ===BANKING=== |
| − | a) Click on the Banking link to access Bank management and reconciliation page as shown below. | + | * a) Click on the Banking link to access Bank management and reconciliation page as shown below. |
Figure 25 Banking | Figure 25 Banking | ||
| − | b) Click on a Bank entry to access the bank details and related bank transactions as shown below | + | * b) Click on a Bank entry to access the bank details and related bank transactions as shown below |
Figure 26 Bank Details | Figure 26 Bank Details | ||
| − | CREDIT CONTROL | + | ===CREDIT CONTROL=== |
| − | a) Click on the Credit Control link to access credit request posted as shown below | + | * a) Click on the Credit Control link to access credit request posted as shown below |
Figure 27 Credit Request | Figure 27 Credit Request | ||
| − | b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include | + | * b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include |
| − | i. Print Credit Request | + | * i. Print Credit Request |
| − | ii. Cancel Credit Request | + | * ii. Cancel Credit Request |
| − | iii. Approve Credit Request | + | * iii. Approve Credit Request |
Revision as of 08:17, 24 March 2020
Contents
FRONT OFFICE CASHBOOK
The Front Office System is a cashbook system that incorporates online payments, Receipting and bank reconciliation. This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims
RECEIPTS
- a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options:
- i. Issue New Receipt
- ii. Issue Cash Call Receipt
- iii. Issue Receipt to Knock off Credit
- iv. Existing Receipts listing
Figure 9 Receipts page
- b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal.
Figure 10 Receipt Details page
- c) Click on the Issue New Receipt button to generate a new receipt.
Figure 11 Receipt buttons
- d) Fill in the required receipt details as shown below and press the save button to submit details.
Figure 12 New Receipt screen
- e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting. This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account.
Figure 13 Premium Receipt creation
- f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below.
Figure 14 Cash Call Receipt
- g) Click Issue Receipt to Knock off Credit button to open the screen below
Figure 15 Issue receipt to knock off credit screen
PAYMENTS
- a) Click payments link to access the payments page as shown below with the following options:
- i. Un-posted Requisitions
- ii. Multi-Requisition Voucher
Figure 16 Payments page
- b) Click on a payment entry to access the payment voucher details.
Figure 17 Payment voucher details
- c) Click Unposted Requisitions button to create a new requisition. This open the page below with New Requisition button.
Figure 18 Unposted Requisitions
- d) Click on a requisition entry to display the requisition details
Figure 19 Requisition details
- e) Click the New Requisition button to open the requisition screen below.
Figure 20 New Requisition screen
- f) After a requisition is saved successfully, further action can be processed as below
- i. Cancel requisition
- ii. Amend requisition
- iii. Add requisition documents
- iv. Authorize payment
- v. Approve requisition
- vi. Post Payment voucher
Figure 21 Requisition Actions
COMMISSIONS
- a) Click on the Commissions link to access commissions processing page as shown below with the following options
Generate commissions Generate commission Batches & Requisition
Figure 22 Commissions Processing
- b) Click on Generate Commissions button to select commission processing period. Input the required Year and Month then press Generate button.
Figure 23 Commission processing period
- c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch
Figure 24 Generate Commission Batches
- d) Select Generate Per Branch, Agent or All. This allows to group and mark items to be paid or not to be paid.
BANKING
- a) Click on the Banking link to access Bank management and reconciliation page as shown below.
Figure 25 Banking
- b) Click on a Bank entry to access the bank details and related bank transactions as shown below
Figure 26 Bank Details
CREDIT CONTROL
- a) Click on the Credit Control link to access credit request posted as shown below
Figure 27 Credit Request
- b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include
- i. Print Credit Request
- ii. Cancel Credit Request
- iii. Approve Credit Request
