Difference between revisions of "Front office"

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=FRONT OFFICE CASHBOOK=
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==FRONT OFFICE CASHBOOK==
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The Front Office System is a cashbook system that incorporates online payments,  
+
The Front Office System is a cashbook system that incorporates online payments, Receipting and bank reconciliation.  
−
Receipting and bank reconciliation. This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims
+
This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims
  
 +
[[File:Folinks.png|200px|thumb|center|Front Office Links]]
 
   
 
   
−
Figure 8 Front Office Links
+
===RECEIPTS===
−
RECEIPTS
+
* a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options:
−
a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options:
+
::* i. Issue New Receipt
−
i. Issue New Receipt
+
::* ii. Issue Cash Call Receipt
−
ii. Issue Cash Call Receipt
+
::* iii.Issue Receipt to Knock off Credit
−
iii. Issue Receipt to Knock off Credit
+
::* iv. Existing Receipts listing
−
iv. Existing Receipts listing
 
 
   
 
   
−
Figure 9 Receipts page
+
[[File:Receiptspage.png|600px|thumb|center|Receipts Listing]]
−
b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal.
+
 
 +
* b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal.
 +
 +
[[File:Receiptdetails.png|600px|thumb|center|Receipt Details]]
 +
 
 +
* c) Click on the Issue New Receipt button to generate a new receipt.
 +
 +
[[File:Receiptbutton.png|600px|thumb|center|Receipt Buttons]]
 +
 
 +
* d) Fill in the required receipt details as shown below and press the save button to submit details.
 +
* e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting.  This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account.
 +
 +
[[File:Receiptform.png|600px|thumb|center|Receipt Form]]
 +
 
 +
* f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below.
 +
 +
[[File:Cashcallreceipt.png|600px|thumb|center|Cash Call Receipt]]
 +
 
 +
* g) Click Issue Receipt to Knock off Credit button to open the screen below
 +
 +
[[File:Creditreceipt.png|600px|thumb|center|Receipt To Knock Off Credit]]
 +
 
 +
===PAYMENTS===
 +
* a) Click payments link to access the payments page as shown below with the following options:
 +
 
 +
::* i. Un-posted Requisitions
 +
::* ii. Multi-Requisition Voucher
 +
 +
[[File:Paymentslist.png|600px|thumb|center|Payments Listing]]
 +
 
 +
* b) Click on a payment entry to access the payment voucher details.  
 
   
 
   
−
Figure 10 Receipt Details page
+
[[File:Pvdetails.png|600px|thumb|center|Payment Voucher Details]]
−
c) Click on the Issue New Receipt button to generate a new receipt.
+
 
 +
* c) Click '''<u>Unposted Requisitions</u>''' button to create a new requisition. This open the page below with '''<u>New Requisition</u>''' button.
 
   
 
   
−
Figure 11 Receipt buttons
+
[[File:Unpostedrequisition.png|600px|thumb|center|Un-Posted Requisitions]]
  
 +
* d) Click on a requisition entry to display the requisition details
 +
 +
[[File:requisitiondetails.png|600px|thumb|center|Requisition Details]]
  
 +
* e) Click the '''<u>New Requisition</u>''' button to open the requisition screen below.
 +
 +
[[File:newrequisition.png|600px|thumb|center|New Requisition Screen]]
  
 +
* f) After a requisition is saved successfully, further action can be processed as below
  
 +
::* i. Cancel requisition
 +
::* ii. Amend requisition
 +
::* iii.Add requisition documents
 +
::* iv. Authorize payment
 +
::* v. Approve requisition
 +
::* vi. Post Payment voucher
 +
 +
[[File:requisitionactions.png|600px|thumb|center|New Requisition Screen]]
  
 +
===COMMISSIONS===
 +
* a) Click on the Commissions link to access commissions processing page as shown below with the following options
  
 +
[[File:i2.png|600px|thumb|center|Commissions Details]]
  
 +
Generate commissions and
 +
Generate commission Batches & Requisition
  
 +
[[File:commissions.png|600px|thumb|center|Commissions Details]]
  
−
d) Fill in the required receipt details as shown below and press the save button to submit details.  
+
* b) Click on ''''<u>Generate Commissions</u>''' button to select commission processing period. Input the required '''Year''' and '''Month''' then press Generate button.
 
   
 
   
−
Figure 12 New Receipt screen
+
[[File:generatecommission.png|600px|thumb|center|Generate Commission]]
−
e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting.  This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account.
+
 
 +
* c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch
 
   
 
   
−
Figure 13 Premium Receipt creation
+
[[File:generatecommbatch.png|600px|thumb|center|Generate Commission]]
  
 +
* d) Select '''Generate Per''' Intermediary. This allows to group and mark items to be paid or not to be paid.
  
−
f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below.
+
===BANKING===
 +
* a) Click on the Banking link to access Bank management and reconciliation page as shown below.
 
   
 
   
−
Figure 14 Cash Call Receipt
+
[[File:banking.png|600px|thumb|center|Banks]]
  
 +
* b) Click on a Bank entry to access the bank details and related bank transactions as shown below
 +
 +
[[File:bankdetails.png|600px|thumb|center|Bank Details]]
 +
 +
===CREDIT CONTROL===
 +
* a) Click on the Credit Control link to access credit request posted as shown below
 +
 +
[[File:creditrequest.png|600px|thumb|center|Credit Request Details]]
 +
 +
* b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include
 +
::* i. Print Credit Request
 +
::* ii. Cancel Credit Request
 +
::* iii.Approve Credit Request
  
 +
[[File:creditdetails.png|600px|thumb|center|Credit Request Processing]]
  
  
 +
===RECEIPT ALLOCATIONS===
 +
The process of allocation begins by listing receipts with unallocated amount
  
 +
[[File:receiptallocations.png|600px|thumb|center|Receipt Allocations]]
  
 +
* a)  Click '''allocate''' button on the receipt details to open the allocation screen
  
 +
[[File:allocationmodal.png|600px|thumb|center|Allocation Screen]]
  
 +
* b) Select the allocation option '''Policy''' or '''Client''' and Click '''Next'''.
 +
* c)
  
  
 +
===CREDIT NOTE ALLOCATIONS===
  
 +
• Credit note allocations screen contains unallocated credit notes and fully allocated credit notes. To access the credit note allocations screen, click on Credit note Allocations on the sidebar menu as shown below.
 +
[[File:Qw1.png|600px|thumb|center|Allocation Screen]]
  
 +
• The credit note allocations screen is shown below
 +
[[File:Qw2.png|600px|thumb|center|Allocation Screen]]
  
−
g) Click Issue Receipt to Knock off Credit button to open the screen below
+
• To allocate, click on the allocate button
−
+
[[File:Qw3.png|600px|thumb|center|Allocation Screen]]
−
Figure 15 Issue receipt to knock off credit screen
+
 
 +
• Select an option, then click next
 +
[[File:Qw4.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
The credit note details page will be displayed as shown below. Click on a checkbox on the reference you want to allocate and enter the amount
 +
[[File:Qw5.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• Click on Allocate Credit Note button to finish
 +
[[File:Qw6.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• To deallocate fully allocated credit notes, click on the Fully Allocated Tab
 +
[[File:Qw7.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• Click on deallocate button
 +
[[File:Qw8.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• The deallocation details screen is shown below
 +
[[File:Qw9.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• Select the debit notes to deallocate by checking the checkboxes then Deallocate
 +
[[File:Qw10.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
===FRONT OFFICE PARAMETERS===
 +
• To access Front Office Parameters, click on the side menu shown below
 +
[[File:Qw11.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
• To view the parameters, hover the mouse on FO Parameters
 +
[[File:Qw12.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
===Front Office Master File Parameters===
 +
 
 +
Department Codes
 +
 
 +
To access the department codes screen, click on Department codes
 +
[[File:Qw13.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
On the departments screen, there is a table containing all the departments in the organization.
 +
 
 +
To add a department, click on Add button as shown below
 +
[[File:Qw14.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit a department, click on the edit button
 +
[[File:Qw15.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Office Codes Maintenance
 +
 
 +
Click on Office Codes Maintenance. This page contains all the branches of the organization.
 +
[[File:Qw16.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To add a branch, click on the add button
 +
[[File:Qw17.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit, click on edit button
 +
[[File:Qw18.png|600px|thumb|center|Allocation Screen]]
 +
*
 +
Transaction Sources Maintenance
 +
 
 +
Click on Transaction Sources Maintenance on the menu
 +
[[File:Qw19.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
This will open the page shown below displaying the different sources of transaction documents
 +
To add new source, click on the add button
 +
[[File:Qw20.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit the source, click on the edit button
 +
[[File:Qw21.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Payment Methods Maintenance
 +
 
 +
To access the payment methods, click on Payment Methods Maintenance as shown below.
 +
[[File:Qw22.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
This will open the page shown below. To add a payment method, click on Add button
 +
[[File:Qw23.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit a payment method, click on the edit button
 +
[[File:Qw24.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Currency Rates Maintenance
 +
 
 +
This is where the daily and monthly currency rates are set for different currencies.
 +
Click on Currency Rates Maintenance on the menu
 +
[[File:Qw25.png|600px|thumb|center|Allocation Screen]]
 +
[[File:Qw26.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To set a daily rate, click on the add button
 +
[[File:We27.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit, click on the edit button
 +
[[File:We28.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To set the monthly rate for a specific currency, click on the month tab
 +
[[File:We29.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Click on add button to set a new monthly rate for a currency
 +
[[File:We30.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit a monthly rate, click on edit button
 +
[[File:We31.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Additions/Deductions
 +
 
 +
This shows the different additions and deductions to be applied on different tranctions
 +
To access this screen, click on the Additions/Deductions
 +
[[File:We32.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
The diagram below shows the available deductions/additions as set up in the system. To add a new, click Add
 +
[[File:We33.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit, click on the edit button on a specific entry
 +
[[File:We34.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Facultative Notifications
 +
 
 +
To access this page, click on Facultative Notifications as shown below
 +
[[File:We35.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To add a new entry, click on add button
 +
[[File:We36.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit, click on edit button
 +
[[File:We37.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Cost/Revenue Centers Maintenance
 +
 
 +
Click on Cost/Revenue Centers Maintenance
 +
[[File:We38.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To add new, click on Add button
 +
[[File:We39.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit an existing record, click the button as shown on the diagram below
 +
[[File:We40.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Receipt Parameters
 +
 
 +
These are parameters which determine the behavior of different receipts in the system.
 +
 
 +
Click on receipt parameters to view the different parameters that needs to be set up for receipts.
 +
[[File:We41.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
 
 +
Receipt Transaction Types Parameters
 +
 
 +
Click on Receipt Transaction Types Parameters on the menu
 +
[[File:We42.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
This will open a page showing the different receipt types for different transactions
 +
To add a new receipt type, click on Add button
 +
[[File:We43.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit a receipt type, click on the edit button
 +
[[File:We44.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Premium Receipt Parameters
 +
 
 +
Click on Premium Receipt Parameters
 +
[[File:We45.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
You will be taken to the page below where you can add a new entry by clicking on the add button.
 +
[[File:We46.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit, click on edit button
 +
[[File:We47.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Payment Parameters
 +
 
 +
To access
 +
[[File:We48.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
Payment Transaction Types
 +
 
 +
This parameter is for setting up the different payment transactions done in the system. To access the list of available transaction types, click on Payment Transaction Types.
 +
[[File:We49.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To add a new transaction type, click on Add button
 +
[[File:We50.png|600px|thumb|center|Allocation Screen]]
 +
 
 +
To edit a payment transaction type, click on edit button, fill the form the submit
 +
[[File:We51.png|600px|thumb|center|Allocation Screen]]
  
 +
Requisition Support Documents
  
 +
This where the different requisition document types are set.
 +
[[File:We52.png|600px|thumb|center|Allocation Screen]]
  
 +
To add a new document type, click on the add button
 +
[[File:We53.png|600px|thumb|center|Allocation Screen]]
  
 +
To edit, click on the edit button
 +
[[File:We54.png|600px|thumb|center|Allocation Screen]]
  
 +
Payment Requisition Serials
 +
[[File:We55.png|600px|thumb|center|Allocation Screen]]
  
 +
This is where the requisition numbers serials are set for different departments in the system
  
 +
To add new, click on the add button
 +
[[File:We56.png|600px|thumb|center|Allocation Screen]]
  
−
PAYMENTS
+
To edit, click on the edit button
−
a) Click payments link to access the payments page as shown below with the following options:
+
[[File:We57.png|600px|thumb|center|Allocation Screen]]
−
i. Un-posted Requisitions
 
−
ii. Multi-Requisition Voucher
 
−
 
−
Figure 16 Payments page
 
−
b) Click on a payment entry to access the payment voucher details.
 
−
 
−
Figure 17 Payment voucher details
 
  
−
c) Click Unposted Requisitions button to create a new requisition. This open the page below with New Requisition button.
 
−
 
−
Figure 18 Unposted Requisitions
 
−
d) Click on a requisition entry to display the requisition details
 
−
 
−
Figure 19 Requisition details
 
  
 +
Credit Control Parameters
  
 +
Click on Credit Control Parameters
 +
[[File:We58.png|600px|thumb|center|Allocation Screen]]   
  
 +
Branch Credit Limits Setup
  
 +
This where the credit limits are set up per the organization’s branches
 +
[[File:We59.png|600px|thumb|center|Allocation Screen]] 
  
 +
To add a new credit limit for a branch, click on Add
 +
[[File:We60.png|600px|thumb|center|Allocation Screen]]
  
−
e) Click the New Requisition button to open the requisition screen below.
+
To edit, click on the edit button   
−
   
+
[[File:We61.png|600px|thumb|center|Allocation Screen]]
−
Figure 20 New Requisition screen
+
 
−
f) After a requisition is saved successfully, further action can be processed as below
+
Intermediary Credit/Approval Limit Setup
−
i. Cancel requisition
+
[[File:We62.png|600px|thumb|center|Allocation Screen]]
−
ii. Amend requisition
 
−
iii. Add requisition documents
 
−
iv. Authorize payment
 
−
v. Approve requisition
 
−
vi. Post Payment voucher
 
−
 
−
Figure 21 Requisition Actions
 
  
−
COMMISSIONS
+
The page will display all the brokers with their credit approval limit. To edit the limit for a specific intermediary, click on the edit button
−
a) Click on the Commissions link to access commissions processing page as shown below with the following options
+
[[File:We63.png|600px|thumb|center|Allocation Screen]]
−
Generate commissions
 
−
Generate commission Batches & Requisition
 
  
−
+
Client Credit Control Limit Setup
−
Figure 22 Commissions Processing
 
  
−
b) Click on Generate Commissions button to select commission processing period. Input the required Year and Month then press Generate button.
+
Click on the Client Credit Control Limit Setup on the menu
−
+
[[File:We64.png|600px|thumb|center|Allocation Screen]]
−
Figure 23 Commission processing period
 
−
c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch
 
−
 
−
Figure 24 Generate Commission Batches
 
−
d) Select Generate Per Branch, Agent or All. This allows to group and mark items to be paid or not to be paid.
 
  
−
BANKING
+
To set up a credit limit amount for the client, click on the edit button to on a specific client then edit
−
a) Click on the Banking link to access Bank management and reconciliation page as shown below.
+
[[File:We65.png|600px|thumb|center|Allocation Screen]]
−
 
−
Figure 25 Banking
 
  
−
b) Click on a Bank entry to access the bank details and related bank transactions as shown below
+
User Approval/Credit Limits Maintenance
−
 
−
Figure 26 Bank Details
 
  
−
CREDIT CONTROL
+
This is where the credit limits for the users are setup
−
a) Click on the Credit Control link to access credit request posted as shown below
+
[[File:We66.png|600px|thumb|center|Allocation Screen]]
−
 
−
Figure 27 Credit Request
 
  
−
b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include
+
To set up a credit a limit for a specific user, click on the edit button as shown below
−
i. Print Credit Request
+
[[File:We67.png|600px|thumb|center|Allocation Screen]]
−
ii. Cancel Credit Request
 
−
iii. Approve Credit Request
 

Latest revision as of 12:10, 30 September 2024

FRONT OFFICE CASHBOOK

The Front Office System is a cashbook system that incorporates online payments, Receipting and bank reconciliation. This module boasts of tight integration with other AIMS systems especially in the areas of underwriting and claims

Front Office Links

RECEIPTS

  • a) Click on the Receipts link on the sidebar, this opens the receipting page with the following options:
  • i. Issue New Receipt
  • ii. Issue Cash Call Receipt
  • iii.Issue Receipt to Knock off Credit
  • iv. Existing Receipts listing
Receipts Listing
  • b) Click on an existing receipt entry to view the Receipt details as shown below. This allows for Receipt Printing and Receipt Reversal.
Receipt Details
  • c) Click on the Issue New Receipt button to generate a new receipt.
Receipt Buttons
  • d) Fill in the required receipt details as shown below and press the save button to submit details.
  • e) Premium Receipt type will give an option to type and select client policy details as captured in underwriting. This allows for selection of outstanding debit notes for the selected client and auto fill the required policy details such as client name and intermediary account.
Receipt Form
  • f) Click Issue Cash Call Receipt button to open Cash Call Receipt screen below.
Cash Call Receipt
  • g) Click Issue Receipt to Knock off Credit button to open the screen below
Receipt To Knock Off Credit

PAYMENTS

  • a) Click payments link to access the payments page as shown below with the following options:
  • i. Un-posted Requisitions
  • ii. Multi-Requisition Voucher
Payments Listing
  • b) Click on a payment entry to access the payment voucher details.
Payment Voucher Details
  • c) Click Unposted Requisitions button to create a new requisition. This open the page below with New Requisition button.
Un-Posted Requisitions
  • d) Click on a requisition entry to display the requisition details
Requisition Details
  • e) Click the New Requisition button to open the requisition screen below.
New Requisition Screen
  • f) After a requisition is saved successfully, further action can be processed as below
  • i. Cancel requisition
  • ii. Amend requisition
  • iii.Add requisition documents
  • iv. Authorize payment
  • v. Approve requisition
  • vi. Post Payment voucher
New Requisition Screen

COMMISSIONS

  • a) Click on the Commissions link to access commissions processing page as shown below with the following options
Commissions Details

Generate commissions and Generate commission Batches & Requisition

Commissions Details
  • b) Click on 'Generate Commissions button to select commission processing period. Input the required Year and Month then press Generate button.
Generate Commission
  • c) Click on the Generate Commission Batches & Reqs button to generate commission batch and process a payment requisition for the generated batch
Generate Commission
  • d) Select Generate Per Intermediary. This allows to group and mark items to be paid or not to be paid.

BANKING

  • a) Click on the Banking link to access Bank management and reconciliation page as shown below.
Banks
  • b) Click on a Bank entry to access the bank details and related bank transactions as shown below
Bank Details

CREDIT CONTROL

  • a) Click on the Credit Control link to access credit request posted as shown below
Credit Request Details
  • b) Click on a credit entry to display the credit request details and further actions to be done on the entry as shown below. Actions to be done include
  • i. Print Credit Request
  • ii. Cancel Credit Request
  • iii.Approve Credit Request
Credit Request Processing


RECEIPT ALLOCATIONS

The process of allocation begins by listing receipts with unallocated amount

Receipt Allocations
  • a) Click allocate button on the receipt details to open the allocation screen
Allocation Screen
  • b) Select the allocation option Policy or Client and Click Next.
  • c)


CREDIT NOTE ALLOCATIONS

• Credit note allocations screen contains unallocated credit notes and fully allocated credit notes. To access the credit note allocations screen, click on Credit note Allocations on the sidebar menu as shown below.

Allocation Screen

• The credit note allocations screen is shown below

Allocation Screen

• To allocate, click on the allocate button

Allocation Screen

• Select an option, then click next

Allocation Screen

The credit note details page will be displayed as shown below. Click on a checkbox on the reference you want to allocate and enter the amount

Allocation Screen

• Click on Allocate Credit Note button to finish

Allocation Screen

• To deallocate fully allocated credit notes, click on the Fully Allocated Tab

Allocation Screen

• Click on deallocate button

Allocation Screen

• The deallocation details screen is shown below

Allocation Screen

• Select the debit notes to deallocate by checking the checkboxes then Deallocate

Allocation Screen

FRONT OFFICE PARAMETERS

• To access Front Office Parameters, click on the side menu shown below

Allocation Screen

• To view the parameters, hover the mouse on FO Parameters

Allocation Screen

Front Office Master File Parameters

Department Codes

To access the department codes screen, click on Department codes

Allocation Screen

On the departments screen, there is a table containing all the departments in the organization.

To add a department, click on Add button as shown below

Allocation Screen

To edit a department, click on the edit button

Allocation Screen

Office Codes Maintenance

Click on Office Codes Maintenance. This page contains all the branches of the organization.

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To add a branch, click on the add button

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To edit, click on edit button

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Transaction Sources Maintenance

Click on Transaction Sources Maintenance on the menu

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This will open the page shown below displaying the different sources of transaction documents To add new source, click on the add button

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To edit the source, click on the edit button

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Payment Methods Maintenance

To access the payment methods, click on Payment Methods Maintenance as shown below.

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This will open the page shown below. To add a payment method, click on Add button

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To edit a payment method, click on the edit button

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Currency Rates Maintenance

This is where the daily and monthly currency rates are set for different currencies. Click on Currency Rates Maintenance on the menu

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To set a daily rate, click on the add button

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To edit, click on the edit button

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To set the monthly rate for a specific currency, click on the month tab

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Click on add button to set a new monthly rate for a currency

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To edit a monthly rate, click on edit button

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Additions/Deductions

This shows the different additions and deductions to be applied on different tranctions To access this screen, click on the Additions/Deductions

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The diagram below shows the available deductions/additions as set up in the system. To add a new, click Add

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To edit, click on the edit button on a specific entry

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Facultative Notifications

To access this page, click on Facultative Notifications as shown below

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To add a new entry, click on add button

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To edit, click on edit button

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Cost/Revenue Centers Maintenance

Click on Cost/Revenue Centers Maintenance

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To add new, click on Add button

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To edit an existing record, click the button as shown on the diagram below

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Receipt Parameters

These are parameters which determine the behavior of different receipts in the system.

Click on receipt parameters to view the different parameters that needs to be set up for receipts.

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Receipt Transaction Types Parameters

Click on Receipt Transaction Types Parameters on the menu

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This will open a page showing the different receipt types for different transactions To add a new receipt type, click on Add button

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To edit a receipt type, click on the edit button

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Premium Receipt Parameters

Click on Premium Receipt Parameters

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You will be taken to the page below where you can add a new entry by clicking on the add button.

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To edit, click on edit button

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Payment Parameters

To access

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Payment Transaction Types

This parameter is for setting up the different payment transactions done in the system. To access the list of available transaction types, click on Payment Transaction Types.

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To add a new transaction type, click on Add button

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To edit a payment transaction type, click on edit button, fill the form the submit

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Requisition Support Documents

This where the different requisition document types are set.

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To add a new document type, click on the add button

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To edit, click on the edit button

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Payment Requisition Serials

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This is where the requisition numbers serials are set for different departments in the system

To add new, click on the add button

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To edit, click on the edit button

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Credit Control Parameters

Click on Credit Control Parameters

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Branch Credit Limits Setup

This where the credit limits are set up per the organization’s branches

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To add a new credit limit for a branch, click on Add

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To edit, click on the edit button

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Intermediary Credit/Approval Limit Setup

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The page will display all the brokers with their credit approval limit. To edit the limit for a specific intermediary, click on the edit button

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Client Credit Control Limit Setup

Click on the Client Credit Control Limit Setup on the menu

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To set up a credit limit amount for the client, click on the edit button to on a specific client then edit

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User Approval/Credit Limits Maintenance

This is where the credit limits for the users are setup

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To set up a credit a limit for a specific user, click on the edit button as shown below

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